Payroll Administration & Relocation Compensation Management
Take the Complexity Out of Compensation & Payroll
Make payroll administration and relocation compensation management simple, whether you have hundreds or just a handful of international employees. We have the global knowledge backed by local expertise to keep your relocation compensation compliant, using flexible solutions configured to your requirements.
Detailed Cost Estimates
Sirva has two cost estimating solutions to meet the varying needs of our clients, the first is prepared by Sirva and the second is our self-serve option. These solutions are highly configurable to your policies and drive estimate to actual reporting to track trends and support ongoing financial planning. Our specialized team of experts can produce bespoke estimates that reflect the individual nature of a move or your internal stakeholders can produce estimates within a matter of minutes.
Balance Sheet Preparation
Balance sheets are configured in our system to meet your requirements. As part of the implementation process, we configure policy details and calculations within our relocation compensation system. When cost estimates and assignment balance sheets are created for individuals, the system can then calculate the relocation compensation elements based on the policy tied to the assignment.
Assignment Letter Preparation
Sirva produces a comprehensive Letter of Assignment (LOA) outlining all employee benefits while on assignment. After signing off, we present the LOA to your candidate and/or HR representative, answer any queries, and obtain the candidate’s signature on your behalf.
Tax Equalization Administration
Sirva works closely with your tax provider/partner to provide detailed relocation compensation information so they can determine taxability and tax equalization amounts. Once the tax equalization calculation is performed by your tax partner Sirva accesses the results through their secure portal. If the calculation results in a payment to the assignee Sirva can disburse the funds or instruct payroll to make a payment. If the calculation results in a repayment of funds Sirva will follow up with the employee at agreed to frequencies, escalate any non-repayments, and provide periodic reporting. Additionally, Sirva can just track payments and repayments on our clients' behalf.
Relocation Compensation Collection
Sirva’s global compensation collection process is comprehensive, and our compensation management system is fully configurable to meet your needs at both the corporate and the local level. Our process is not one size fits all; we work with each local team and your tax provider to develop agreed-upon reporting formats and schedules. Our payroll portal technology efficiently and effectively gathers and disseminates collected data.
Certificates of Coverage
Sirva applies for a Certificate of Coverage for your U.S. outbound employee for countries covered under a totalization agreement and notifies your payroll administration teams upon approval. We monitor receipt of the certificate and when renewal is required. For other countries requiring Certificates of Coverage, Sirva can coordinate with your tax provider so that full global reporting on certificates are housed in our systems.
Payroll Instructions & Delivery
Sirva's Compensation Team provides per-pay-period payment instructions directly to your local payroll providers/teams, including any split-pay and shadow payroll arrangements, on time within your local deadlines. Pay instructions reflect local payroll codes and local currency to reduce the risk of misinterpretation by local teams.
Payroll Reconciliation
As part of the payroll reconciliation process, Sirva works with your payroll providers each pay period to collect local gross-to-net payroll delivery. We then validate all instructions were enacted accurately.
Shadow Payroll
When shadow payrolls are required, Sirva establishes both an “active” (paying) payroll system and a “shadow” (non-paying) payroll system. Once payroll results are collected from the active payroll entity and uploaded to our compensation management module, we run a shadow payroll report, converting appropriate items and amounts to the applicable local shadow payroll currency values.
TripWise
TripWise is a comprehensive, end-to-end travel management platform that is designed to meet the complex needs of global business travelers. Unlike off-the-shelf travel management solutions, TripWise emphasizes stakeholder engagement, system integration, and continuous user experience enhancement, ensuring clients are supported throughout their global mobility journey. The solution can assess a wide range of pre and post-travel risks such as those related to immigration, income tax, withholding obligations, social security tax, permanent establishment (pe), EU Posted Worker Directive, Economic Employer Concept, as well as USA State-to-State requirements.
It aims to streamline the travel experience for individuals and businesses by providing a tool that will help to aid with insightful decision-making, coupled with enhanced reporting and analytics. Overall, TripWise aims to empower organizations as they manage their business travelers efficiently, ensure compliance, and adapt to changing global workforce requirements with awareness and confidence.
Related Services
Interested in learning more about our compensation and payroll administration services?
We would be happy to answer any questions you may have.
Sirva’s Compensation Management & Payroll Administration Difference
Sirva's relocation compensation and payroll administration services make a complicated process simple. This leads directly to additional benefits, including:
- Reduced payroll administrative workload
- A dedicated, team experienced in policies and practices
- Program compliance
- Data integrity
- Cost-effectiveness
- Customized consultation
